29. Chapter - Reference Information

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The information in this chapter is only valid for the Intra2net Groupware Client. Information about web groupware and activesync can be found under 36. Chapter, „Reference Information“.

29.1. Synchronizable data

The Intra2net Groupware Client synchronizes the following data from Outlook with the server. All settings and data not listed here can be changed locally in Outlook, but cannot be synchronized to the server. They are therefore not visible to other users and are not included in the backup.

29.1.1. Tasks

29.1.1.1. Supported Items

  • Subject

  • Categories (Excl. Colors)

  • Text/Content (text only)

  • Creation Date

  • Sensitivity and Private Marking

  • % Complete

  • Status: In Progress,...

  • Mileage

  • Billing Information

  • Total Expense

  • Actual Cost

  • Assignment

  • Owner

  • Due date

  • Start date

  • Reminder

  • Expiry

  • Organizer

  • Creator

  • Priority/Importance

  • Company

  • Recurring tasks except for recurring tasks in which the following task is created in a defined period after completion of the previous task

  • Completion date

  • Follow Up

29.1.1.2. Unsupported Items

No guarantee of integrity. In case of doubt, only the elements explicitly listed as supported are supported.

  • Text/Content (formatted rich text)

29.1.2. Meetings

29.1.2.1. Supported Items

  • Subject

  • Categories (Excl. Colors)

  • Text/Content (text only)

  • Sensitivity and Private Marking

  • Busy Status / Display as

  • Start and end time or full day

  • Time Zones for Start End Time

  • Organizer

  • Creator

  • Priority

  • Location

  • Reminder (with user-specific assignment)

  • Attendees marked with Send meeting to this attendee.

  • Recurring appointments

The following exceptions can be used for individual recurring meetings:

  • Deleting a single meeting

  • Changing subject

  • Changing text/contents (text only)

  • Changing location

  • Changes to date and time

29.1.2.2. Unsupported Items

No guarantee of integrity. In case of doubt, only the elements explicitly listed as supported are supported.

  • Text/Content (formatted rich text)

  • Confirmation status of individual attendees

  • Freely selectable time zones: The current time zone is always used

  • Attendees who are not marked with Send meeting to this attendee.

The following exceptions cannot be used for individual recurring meetings:

  • Changing attendees

29.1.3. Notes

29.1.3.1. Supported Items

  • Subject

  • Categories (Excl. Colors)

  • Text/Contents

29.1.4. Contacts

29.1.4.1. Supported Items

  • Full Name

  • Title

  • First Name

  • Middle Name

  • Last Name

  • Suffix

  • Initials

  • Birthday

  • Anniversary

  • Spouse/Partner

  • Nickname

  • Sensitivity and Private Marking

  • Company

  • Web Page

  • FTP-Site

  • IM address

  • Department

  • Office

  • Profession

  • Position

  • Manager

  • Assistant

  • Children

  • Language

  • Billing Information

  • Hobbies

  • Account

  • Organizational ID Number

  • Government ID Number

  • Mileage

  • E-Mail 1 to E-Mail 3

  • Business Address

  • Private Address

  • Other Address

  • Location

  • Mailing Address

  • Categories (Excl. Colors)

  • Note (text only)

  • Business Phone (1 and 2)

  • Private Phone (1 and 2)

  • Car Phone

  • Radio Phone

  • Primary Phone

  • Mobile Phone

  • Pager

  • Callback Phone

  • Assistant Phone

  • Business Phone

  • Text Telephone

  • Other Phone

  • Business Fax

  • Private Fax

  • Other Fax

  • ISDN

  • Telex

  • User Field 1 to 4

  • User defined fields, see Section 23.9, „User-Defined Fields in Contacts“

29.1.4.2. Picture

Contacts can be assigned a picture. The following image formats (MIME types) are supported:

  • image/jpeg

  • image/png

  • image/bmp, image/x-bmp and image/x-ms-bmp

  • image/gif

  • image/tiff

  • image/x-wmf

  • image/x-emf

  • image/x-icon

Note that Outlook 2010 and older will only display JPG images in the overview, the other image formats will only be displayed in the contact view. From Outlook 2013 onwards, the other image formats will also be displayed in the contact list.

29.1.4.3. Unsupported Items

No guarantee of integrity. In case of doubt, only the elements explicitly listed as supported are supported.

  • Internet Free Busy Address

  • Certificates for encrypting/signing messages

  • Email sending options (email address type, Internet format)

  • Business card display options

  • File as (save under)

  • Note (Rich Text Format)

  • Follow Up

29.1.5. Contact Groups

29.1.5.1. Supported Items

  • Contact Group Name

  • Display name of group members

  • Email address of group members

  • Contact Group notes (text only)

29.1.5.2. Unsupported Items

No guarantee of integrity. In case of doubt, only the elements explicitly listed as supported are supported.

  • Fax number of group members

  • Contact Group notes (Rich Text Format)

  • Follow Up

29.1.6. Emails

29.1.6.1. Supported Items

  • Sender

  • Recipient

  • CC

  • BCC

  • Subject

  • Sent Time

  • Time of Receipt

  • Priority

  • Web Headers

  • Content (text, HTML and rich text format)

  • Attachments

  • Categories (Excl. Colors)

29.1.6.2. Unsupported Items

No guarantee of integrity. In case of doubt, only the elements explicitly listed as supported are supported.

  • Reminders

  • Follow Up

29.1.7. All Items

In general, the following items cannot be synchronized with the Intra2net Groupware Client:

  • Disabling Auto-Archiving

  • Attaching other Outlook items or files (except for emails)

  • Linking to contacts