23.2. Manually Connecting Folders

Normally, the Intra2net Groupware Client automatically links its own folders between the server and Outlook:

  • Folders created on the server will automatically appear in Outlook

  • Folders created in Outlook are automatically created on the server and linked to it

  • Folders deleted locally are also deleted on the server

  • Folders deleted on the server are moved locally to the Saved data folder

  • Folder names and their hierarchy are identical in Outlook and on the server

The user doesn't have to manually link folders individually, but doesn't have the option to locally reorganize or rename the folder hierarchy in Outlook, differently from the server.

23.2.1. Switching to Manual Linking

For facilitate this, it is possible to switch off the automatic system and link the folders manually. To do so, proceed as follows:

  1. Go to Groupware Client > Folder Linking.

  2. Click the root folder on the left side (Outlook) and uncheck the checkbox in front of the name.

  3. You will be asked if you really want to remove the link. Answer with OK.

The individual subfolders are still linked as before. However if any new folders are created at the highest folder level, locally or server-side, they will need to be manually linked (if necessary) from this point onward. It is also now possible to unlink individual folders or link them at a different location in the local folder hierarchy than on the server.

23.2.2. Linking an Individual Folder

  1. Go to Groupware Client > Folder Linking.

  2. On the right side, the user account is displayed on the server, and on the left side, the local folder hierarchy in Outlook.

  3. Click and hold the mouse button on the appropriate folder from the Outlook side (in this case Tasks) and move it to the root folder on the right side of the Outlook page, while ensuring the mouse button is always held down (drag drop). If the folder to be linked is on the server, simply reverse the method.

There will now be a choice of how the link should be configured:

Auto-Link SubfoldersIf active, the folder itself and all of its subfolders are linked. If new folders are added or deleted locally in Outlook or on the server, the change is made on the other side.
New folderIf enabled, a new folder is created inside the previously indicated folder and connected to the server.
Folder nameIf a new folder is to be created, the name can be set here. This allows different names for the same folder to be used locally in Outlook and on the server. For example, the Calendar folder of the user john can be called Calendar John locally in Outlook.

23.2.3. Removing a Folder Link

To unlink a folder, proceed as follows:

  1. Go to Groupware Client > Folder Linking.

  2. On the left side (Outlook) click on the checkbox in front of the folder name and uncheck it.

  3. Confirm the unlinking.